Stage Schedules and Due Today

A stage schedule says how long an item should stay in a stage, for example 10 to 14 days in incubation. Sporeline uses it to work out what is due to move on each day and lists it on the Due today page. Each member can also get a daily reminder by email or text.

Schedules apply to lots, blocks, and lab items (cultures, agar plates and liquid cultures).

Who can do it

• Set planned lengths: Manager, Owner.
• See Due today: everyone on the team.
• Set the reminder hour for the farm: Manager, Owner.
• Switch the reminder on for yourself: everyone on the team, on My notifications.

Set planned lengths

1. Open Configuration in the sidebar and go to the Item types tab.
2. Click the pencil next to the item type, or New Item Type.
3. In Stages, find the stage.
4. In Plan in, choose Days or Hours.
5. Fill in Least days (or hours), Most days (or hours), or both:
   • Least: the item is due once this many days or hours have passed.
   • Most: the item is overdue after this.
   • Least only: due from that day on, never overdue. Most only: due on the last day, overdue after it.
6. Optionally set Leave early to Needs a reason. Moving an item out before its least time then asks why. This needs a least value.
7. Click Save.

Days are counted on your farm’s calendar, and the day an item enters the stage is day 0. Hours count real time. A stage with no plan never makes anything due. Finished and discard stages have no planned length.

The Due today list

Open Due today in the sidebar. It lists every item that is due or overdue in its stage today. Items that aren’t due yet are not listed.

• Use Show to pick All, Lab, Lots or Blocks, and narrow by Item type and Place.
• Items are grouped by place, with Not placed last. Overdue items come first in each group.
• Day shows where the item is in its plan, for example Day 3 of 10-14. For plans in hours, Due shows the time it is ready.
• Status is Due or Overdue. On hand shows the unit count for lots.

Click an item to open it and move it on. The Dashboard also shows a Due today link with the count when anything is due.

The daily reminder

The reminder lists what is due and overdue at your farm that day, up to 10 items, with a link to the Due today page. It is only sent when something is due.

Set the reminder hour (Manager or Owner)

1. Open Notifications in the sidebar (under Admin).
2. In the Due today reminder card, pick a time under Send the Due today reminder at. The default is 6:00 AM, on your farm’s clock.
3. Click Save reminder hour.

This is one hour for the whole farm.

Switch the reminder on for yourself

Reminders are off for each member until they switch them on. Every role can do this for themselves.

1. Open My notifications from the account menu at the bottom of the sidebar, under your email. On a phone, tap your initial at the top right, then My notifications. The Due today page also links to it: Get this list as a daily reminder.
2. In Due today reminder, turn on Email, Text, or both.
3. For texts, enter your number under SMS Phone Number in the form +15551234567 and click Save.
4. Optionally set Quiet Hours. A text that falls inside your quiet hours is not sent; the email still is.

Email goes to your account email address. If your farm stopped offering the reminder, the card says so instead; a Manager can offer it again under Events offered to staff.

My notifications

My notifications is your own page: only you see and change it, and every role can open it from the account menu (on a phone, tap your initial at the top right), or from Get this list as a daily reminder on the Due today page. It has:

• Mute all notifications: while on, nothing is sent to you.
• Due today reminder: email, text, or both.
• Other notifications: the other events your farm offers to staff, such as Harvest logged or Low stock, by email or text. Events your farm stopped offering are not listed.
• SMS Phone Number: where your texts go. Texts need a number; the page says so if you switch a text on without one.
• Quiet Hours: texts inside these hours are not sent.

Managers and Owners also see the same settings for themselves on the Notifications page, along with the farm-wide settings.

If the page can’t load your settings it says so with Retry. If a change can’t be saved, the reason shows at the top and the switch stays as it was.

When something goes wrong

• “No stage has a planned length yet.” — no stage has a schedule. A Manager sets one under Configuration > Item types.
• “Nothing is due today.” — nothing has reached its least time. Check tomorrow, or check the item’s stage plan.
• “Nothing matches these filters.” — set Show, Item type and Place back to all.
• An item you expected isn’t listed — its stage has no plan, or it entered the stage recently. Day 0 is the day it entered.
• No reminder arrived — on My notifications, check that Due today is turned on for you, that Mute all notifications is off, and that something was due. Texts inside your quiet hours are skipped, and texts need a number under SMS Phone Number.
• “Most days can’t be less than least days.” or “Least days must be a whole number from 1 to 365.” — fix the numbers and save again. Hours go up to 720.
• “Needing a reason to leave early needs least days or least hours.” — fill in a least value, or set Leave early back to Allowed.

Planned lengths also tell the Planning page when stock becomes ready, for a recipe with no lead time of its own.

With an AI assistant

Once an assistant is connected to your farm (see Connect an AI Assistant), it can read the same Due today list the Dashboard shows through the due_today tool, overdue items first. Ask it something like “What’s overdue in the lab today, and where is it?” It only reads the list; nothing moves until you ask for it. If the list can’t be built in time, the assistant is told so and should say it couldn’t check, rather than telling you nothing is due.