Recipes and Planning a NOC Day

A recipe is your formula for a substrate block or a grain spawn bag. A batch is always made from a recipe.

When your farm tracks by lot, Plan a NOC day turns your inoculation sheet into numbered lots in one step: one row per line of the sheet, for example “a recipe, 360 units, in lots of 20”.

Who can do what

What a recipe holds

• Recipe Type: Substrate Block or Grain Spawn.
• Recipe Name.
• Used for: One strain (you pick the strain) or Any strain (one formula for every strain; each batch says which strain went in).
• Bag Type and Label Template.
• Weight & Ratios: Target Wet Weight, Hydration % and Supplement %.
• Ingredients: one line per material, with Material Name, Amount and Unit.
• Optional process steps: Sterilization Parameters, Inoculation Parameters (Spawn Type, Spawn Rate %), Incubation Parameters and Fruiting Parameters. Click a section’s heading to switch it to Enabled and fill it in.
• Blend ratio (optional): Source units and Make units, for example 3 master bags make 40 culture bags. It only pre-fills a Use on a lot; nothing is enforced.

Lot planning fields

When lot tracking is on for your farm, the recipe form also has a Lot planning section. These are used when you plan a NOC day.

• Lot code strain: the short code printed where the lot code format has {STRAIN}, for example HECNS. Up to 20 characters. Accented letters are converted for labels.
• Default lot size: units per lot. Blank means 20. From 1 to 10,000.
• Box-by days after NOC: how many days after the NOC date the lot should be boxed. Blank means no box-by date. From 0 to 365.

The Lot planning section is on Quick Create and on Edit. The step-by-step wizard doesn’t have it, so add these after you create the recipe, with Edit.

Create a recipe

1. Open Recipes in the sidebar and click New Recipe.
2. The setup wizard opens: Basic Info, Ingredients, Process, Costs, Bag Type, Review. Process and Costs are optional. Click Next to move on.
3. On Review, click Create Recipe.

To fill in everything on one page instead, click Quick Create at the top. Click Use Wizard to go back.

Edit or delete a recipe

1. Open the recipe.
2. Click Edit, change what you need, and click Save Changes.
3. To remove it, click Delete and confirm. This can’t be undone.

You can also edit and delete recipes from Configuration > Recipes.

Plan a NOC day

Lot tracking has to be on. If it isn’t, the page says so; see Lots and Spawn to turn it on.

1. Open Batches and click Plan a NOC day.
2. Set the NOC date.
3. Under Day, choose A new day, and change the Day name if you like. It starts as “NOC” and the date.
4. Fill in Row 1:
   • Recipe: pick the recipe. Its default lot size fills in.
   • Units: how many units this line makes, from 1 to 10,000.
   • Lot size: units per lot, from 1 to 10,000.
   • Box by: leave blank to use the recipe’s box-by days (the hint shows “Blank = NOC + N days”), or pick a date.
   • Spawn: the grain spawn lot these units were made from, or None. If the spawn lot isn’t in the list, type it in Spawn lot (if not listed).
   • Starting location: where the lots sit, or Not placed yet.
5. Click Add a row for the next line of your sheet. Use the arrows to change the order and the bin to remove a row.
6. Check the Preview (see below).
7. Click Create N lots.

Some rows ask for more:

• A recipe that serves Any strain asks which Strain went in.
• A grain spawn row has Spawn generation (from 1 to 9; blank takes it from the spawn source). If your farm has more than one grain spawn item type, it also has Item type. Picking a type that says its own generation (G2, a Blank) hides Spawn generation.
• A grain spawn type your farm saved with no generation of its own keeps Spawn generation on the row. Type the generation (1 = G1, 2 = G2), or leave it blank and pick the Spawn it was made from, and the lots are one generation on from that spawn (made from G1 spawn, they are G2). If you do neither and your lot codes print the generation, the preview says “Say which generation this spawn is” under the field and nothing is made until you answer.
• If your farm has registered supplier lots, each row has Ingredient lots, so you can record which ones went into the lots.

How lots are made from a row

A row makes its units divided by the lot size, rounded up. The last lot of a row can be short: 50 units in lots of 20 makes lots of 20, 20 and 10. The preview warns you when a lot is short.

A day holds at most 50 rows and 200 lots. The count under the rows turns red when you go over 200.

The preview

Each time you change a row, the preview updates by itself. It shows the day name, the number of lots and units, the first lot number, and a table of every lot: #, Lot code, Recipe, Units, Box by, Spawn and Gen.

A box-by date shows in red once it has passed and in amber when it is 3 days away or less.

Warnings show under the row they belong to:

• Check: something to look at, such as a short last lot, a row with no box-by date, a spawn source that has been flagged suspect, or a strain name that prints differently on labels.
• Code taken: a lot code the day would make is already used. Create stays off until you change the rows or the date.

Create is only on when the preview matches the rows on screen exactly.

How lots are numbered

Lot codes come from your farm’s lot code format, under Settings > Lot tracking. The number in the code depends on Lot numbers count on that card:

• Per plan-a-day session: each session counts from 1. A second session for the same date starts at 1 again.
• Per NOC day, all strains: one count per NOC day, shared by every strain. A second session carries on. Spawn lots count separately.
• Per NOC day and strain: each strain keeps its own count per NOC day. A second session carries on.

Spawn lot numbering on the same card can give spawn lots their own count, or Same as blocks.

Under the two per-day choices, a number is never handed out twice, even if its lot is later voided.

Add to a day already started

To add more lots to a day you already created:

1. Set the same NOC date.
2. Under Day, choose Add to a day already started.
3. In Day to add to, pick the day. Numbering continues after that day’s last lot.
4. Fill in the rows and click Create.

Print the day’s labels

After you create the day, the page shows Created and the day name, with every lot linked.

1. Click Print the day.
2. Pick the Label stock.
3. Copies per lot: leave it blank for one label per unit on hand in each lot, or enter a number (up to 500).
4. Click Print the day. The labels open in a new tab for printing.

Every open lot of the day prints, in lot-number order. Click Plan another day to start over.

If your browser blocks the new tab, the dialog stays open with an Open labels link. A large print may take a moment and shows its progress in the dialog.

To print one lot again later, open the lot and print from there. See Label Printing.

When something goes wrong

• “Turn on lot tracking in Settings to plan a day.” — lot tracking is off. A Manager or Owner turns it on under Settings > Lot tracking.
• “Planning a NOC day needs a Manager or Owner.” — your role can’t plan a day.
• “Pick a recipe.”, “Count must be a whole number from 1 to 10,000.”, “Lot size must be a whole number from 1 to 10,000.” or “Generation must be from 1 to 9.” — fix the row. The preview waits until every row is valid.
• “A day creates at most 200 lots” — split the day into two, or raise the lot sizes.
• “These lot codes are already used: …” — change the rows or the date, then create again.
• The preview says the lot code format has no — every lot of the day would get the same code. A Manager adds a lot number to the Lot code format under Settings > Lot tracking.
• The preview says the day is more than your account allows — Create stays off. Ask an Owner.
• “The server didn’t answer. Some lots may already be saved. Press Create again to see what was saved.” — press Create again. Lots that were already saved are not made twice.
• “Part of the day was created” — the page lists the lots that were made and the ones that weren’t. Click Resume the rest to make the rest under the same day.
• “No days for this date” under Day to add to — nothing was planned for that NOC date yet. Choose A new day.
• “Batches were already made with this recipe’s strain, so it can’t be changed to any strain.” — make a new recipe for any strain instead.
• “This recipe changed while it was being saved.” — someone else saved it first. Reload and try again.